What is Vibe? How Does it Work?

What is Vibe? How Does it Work?

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Vibe has transformed how we communicate across our sites. Our teams actually notice updates now, and we’ve cut internal email noise by more than half. It’s become the simplest way to keep everyone aligned and informed.

Vibe.fyi is a powerful workplace communication platform that transforms idle screens into vibrant, always-on messaging channels.

Modern workplaces move fast. Teams are busy, information is constant, and people are spread across offices, sites, screens, and schedules. In that environment, important messages can easily be missed—not because they aren’t relevant, but because they aren’t seen at the right time or in the right place. Vibe.fyi exists to solve that problem. Vibe is your organisation’s internal communication and digital signage platform. It helps HR and Internal Communications teams deliver timely, visual, and consistent messages to employees—where they naturally pay attention—without adding complexity or noise to their day.
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This guide introduces what Vibe is, why your organisation uses it, and how it fits into everyday work processes.



Why Your Organisation Uses Vibe

Vibe was chosen to make internal communication clearer, more visible, and easier to manage, especially in workplaces where email alone is no longer enough. Rather than asking people to search for information, Vibe brings key messages into the flow of the working day—on shared screens, meeting room displays, desktops, and other desktop channels. At a high level, Vibe helps organisations:
  • Reach more people, more reliably
  • Reduce communication overload
  • Reinforce priorities, culture, and shared understanding
  • Save time through automation and reuse
  • Maintain consistency across locations and teams
It is not about adding “another system to learn”, but about improving how existing messages are seen and remembered.


Customer Showcase: Vibe in Action




What Vibe Is (and What It Isn’t)

Vibe is a communication layer, not a replacement for your core systems. It works alongside tools your organisation already uses—such as Microsoft 365, SharePoint, Viva Engage, and internal data sources - by turning information into visual, scheduled, and repeatable content.

Vibe is:
  1. Centralised and easy to manage, designed for today’s digital workplace.
  2. Dynamic and real-time, so teams always see the latest messages.
  3. Designed for non-technical users, empowering comms teams without heavy IT involvement.
  4. Flexible by design, with templates and advanced schedulable specific to locations, and screens.
  5. Engagement-focused, turning workplace messages into content people actually notice.
  6. Connected to your tools – integrates with 3rd-Party Tools.
Vibe is not:
  1. Just digital signage – it’s dynamic, personalized internal communications.
  2. Static or boring – content updates in real time.
  3. Complex or IT-heavy – easy to manage, no coding required.
  4. Expensive or enterprise-only – it's scalable and cost-effective for teams of any size.

Core Capabilities of Vibe

Vibe provides a set of core capabilities that support consistent communication at scale:
  1. Drive Retention - Reinforce key messages using our proven Snackable Learning Framework©.
  2. Visual Content Creation - Create animated messages using Vibes professionally designed templates.
  3. Scheduling and Automation - Plan content in advance, schedule by time or location.
  4. Multi-Channel - Delivery across screens, meeting rooms and desktops from a single platform.
  5. Integrations - Seamlessly automate content from SharePoint, Power BI, Viva Engage + more!

Product Tour: How Vibe Works



Practical Uses of Vibe

While the platform is powerful, its value is most visible in everyday use - quietly reinforcing what matters, without disruption. Common practical applications include:

Internal Communications
  • Company announcements and updates
  • Policy reminders and key dates
  • Change communications and project milestones
Digital Signage
  • Rotating content on TVs and shared screens
  • Visual updates in offices, factories, retail, or healthcare environments
  • Replacement of static posters and manual screen updates
Leadership and Culture
  • Leadership messages and videos
  • Values, recognition, and wellbeing initiatives
  • Celebrating achievements and team moments
Operational and Time-Sensitive Messaging
  • Safety notices and alerts
  • System outages or urgent updates
  • Location-specific or role-specific information
Meeting Rooms and Shared Spaces
  • Branded welcome screens
  • Daily priorities or room-specific messaging
  • Seamless integration with modern meeting environments

How Vibe Fits Into a Busy Workplace

In today’s hybrid and dispersed work environments, it’s harder than ever to keep everyone informed, aligned, and inspired. Vibe helps bridge that gap by turning idle screens into your most effective communication tool, using everyday digital channels to reach employees where they naturally spend time. Vibe is designed with the reality of busy teams in mind. Content is: Easy to scan, Visually clear, Repeated at the right cadence, Available without needing to “go looking”.
  • Digital Screens in Common Areas: Keep critical updates front and centre for frontline workers and in-office teams.
  • Desktop Channels: Reimagine screensavers, lock screens, and wallpapers as dynamic message boards for office-based and hybrid staff. 
  • Meeting Room Displays: Transform Microsoft Teams and Zoom Room screens into vibrant communication hubs to inspire and inform your audience.
  • Mobile Devices: The power of Vibe in your pocket to view communications from anywhere.

With Vibe, communications teams can inspire culture, boost visibility, and ensure messages land—wherever employees are.

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Before Vibe, our messages were getting lost. Now, fresh, on‑brand content reaches every corner of the organisation, with no design skills needed. It’s the first tool we’ve used that truly engages frontline and office staff equally.

FAQ

What is Vibe?
Vibe is a workplace digital signage platform designed to simplify, engage, and streamline internal communication. It helps share fresh content across the workplace quickly, without relying on crowded inboxes or outdated noticeboards.
Do I need design or IT skills to use Vibe?
No. Vibe is designed so you can create eye-catching, on-brand informative content, without design or IT skills.
How does Vibe help with internal communication?
It makes it easy to share timely, visually appealing information to your team, improving visibility and engagement.

What types of content are shared on Vibe?

Vibe supports text, images, video, animations, and templates for announcements, updates, recognition, KPIs, policies, and culture initiatives.

How often is content updated?

Updates are scheduled by content owners and can be automated or manually refreshed. Some messages repeat at defined intervals to ensure visibility.

How does Vibe differ from email or intranet announcements?
Vibe delivers messages visually, across multiple screens and devices, reaching employees where they are. It reduces email overload and ensures key messages are seen and retained.
Can Vibe show content in multiple locations at once?
Yes. Messages can be scheduled to display across offices, sites, or departments simultaneously, with location-specific targeting if needed.
How can I apply Vibe in my day-to-day work?
Vibe content helps employees stay informed about company announcements, safety alerts, KPIs, and culture initiatives. Teams use it to stay aligned without extra effort.


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