Location Theme

Location Theme

The Locations in Themes is where you choose which location(s) a specific theme should apply to. Think of it as the map for branding: it lets you tailor a theme to each location so colors, logos, and fonts match what users see there. If a location is selected, the theme’s styling can be applied specifically to that place. If no location is chosen, the theme isn’t assigned to any location yet. This field sets the foundation for location-based branding, which slides can either follow or override depending on the slide’s settings.


Admin Portal's Theme Settings: Locations tied to a Theme

  1. The Admin portal's Theme Settings lets you associate a Theme with one or more locations.
  2. When a location is selected for a theme, that theme’s styling (colors, fonts, logos, etc.) can be applied to slides shown in that location.
Notes
Is your Theme all set and ready to go?

Slide Editor: Selecting a Theme

  1. If a slide uses a Theme with “Use Location Theme” enabled for a location, the slide will display the location’s specific theme settings as defined in the admin portal.


  2. If the slide's theme is NOT set to "Use Location Theme", the following will apply:
    1. If user is assigned to a group associated with a theme, the slide's default theme will be that user group's theme.
    2. If user is assigned to only one group, they cannot see themes from other groups
Idea
Learn more about User Groups
            

Default theme:
  1. You can leave the slide on Default Theme to use the system’s default styling. If you later switch to a location-based theme, it will pull from the admin location settings when “Use Location Theme” is active.
Notes
For Admin Users:
If an admin wants to create a slide using a specific theme, they must switch to that theme in the Slide Design tab before creating the slide.

Previewing content as a Location

What the Preview shows:
  1. "Preview content as" shows how the slide will look for the location currently selected in the slide editor.
  2. If the slide uses a fixed theme (not using Location Theme), the preview will reflect that fixed theme regardless of location.
Default behavior:
  1. You can leave the Preview on Default. In this case, the slide will render using the default theme settings rather than a location-specific theme.
  2. If the slide is set to “Use Location Theme” for a location, the Preview will show the location’s theme as configured in the Admin Portal.
Impact on the screen:
  1. The preview is simply a tool to verify how the slide will look when deployed to that location.
Notes
For Admin Users:
If an admin wants to view a slide created by someone in another group, they need to use the Preview As option. (Most of the time it will be default to the proper group unless this slide can be accessed by another group)

Helpful tips

  1. If you want locations to have distinct branding, create per-location themes in the Admin Portal and set slides to “Use Location Theme” to honor those customizations.
  2. Always verify with Preview as the specific location to ensure fonts, colors, backgrounds, and logos render as intended.
  3. If you want a uniform appearance across all locations, avoid selecting per-location themes and keep slides on a fixed theme (or use a single default theme).

Use-Case Scenario

SSO Permissions for an Organization with Two Regions

An organization with offices in both New Zealand and Australia can use a single Vibe environment for all of their communications.  

While working with a shared name and brand, Vibe ensures all users are automatically configured for the correct regional experience—NZ content and themes for New Zealand staff, AU content and themes for Australian staff.  A user logging in sees only the content and branding specific to their location, and can only monitor or edit playlists and devices that they have access to in their region. Only the admin users have access to the complete environment.

Using the centralized Vibe environment setup combined with Azure AD groups, Vibe-mapped user groups, and region-specific licenses, there is automatic theme enforcement and content presentation. The outcome is streamlined identity management with seamless, region-aware theming that keeps everyone aligned—NZ and AU alike—while avoiding cross-region content leakage.

IT Implementation Steps

  1. Create Azure AD Groups (AU)
    • Create an Azure AD group for each Australian location
    • Align AU structure with the NZ configuration for consistency.
  1. Assign AU Users in Azure AD
    • Add AU staff to their correct location groups.
    • Avoid assigning users to NZ groups unless explicitly required.
  1. Create and Map User Groups in Vibe
    • Create the AU user group in Vibe.
    • Map the AU Vibe group to its Azure AD counterpart.
  1. Apply the Australian Theme
    • Assign the AU theme to the AU group.
    • AU users will see the AU theme only unless they belong to other authorized groups.
  1. Create and Configure Australian Licenses
    • Ensure the correct AU theme is selected
    • Permissions are assigned to the AU group
    • Geo-location is configured correctly (required for certain slides)
Info
  • Content Creation: Switch to the AU theme in Slide Design before creating AU content.
  • Preview: Use "Preview As" and select the AU group to review AU slides.


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