Setup Guide - Microsoft Teams Room (MTR)

Setup Guide - Microsoft Teams Room (MTR)

This guide provides detailed steps for configuring Vibe to work on Microsoft Teams Rooms (MTR) devices. Follow the instructions below to ensure proper setup and optimal functionality.

Prerequisites

Device Compatibility

The Custom URL option is available on Windows MTR devices only.
Android support will be available mid-2025.

Setup Steps

Vibe Administrator

Step 1: Create a Vibe Meeting Room licence

Each meeting room display requires a unique Vibe Meeting Room license. 
  1. In your Vibe Admin Console, open the Licence Manager and create a new location.
  2. Select Meeting Room in the Location Type dropdown then click [Save Location].

  3. Share the Web Browser URL(s) with your Microsoft 365 Global Admin / Teams Rooms Pro Manager for use in Step 4 (below).

Microsoft Teams Rooms Pro Management

Once you have the URL to use for your custom digital signage source you go to the Pro Management Portal (PMP) here https://portal.rooms.microsoft.com/ and expand Settings and click on Digital Signage
You should have a blank slate like this. Toggle Digital Signage to On

Click on Add Source to add a source
Give your source a unique name
Choose Custom as the source and enter the URL from the playlist in Vibe
After that you acknowledge some terms and enter your email address. Then review and finish, click submit.
Once you have your signage content you can assign it to a room. Go back to your list and select the one you just created and click assign to rooms.
Make sure the correct source is selected and click next
Choose your preferences and click next
Start typing to search for rooms or groups of rooms. Of simple expand the list to show all of your rooms
Scroll down to show your room groups
Once you have selected the room or group of rooms to assign that playlist click next
You can choose between apply now or during a maintenance window. If you are doing this during the day you probably want to choose the maintenance window. What happens is this setting queues on the room and during the nightly reboot scheduled task, the change is implemented. You won’t see the digital signage until tomorrow morning.
Once you have made your choice, review and finish and click submit.
After restarting a room, it takes approximately 10–15 minutes for the Teams Rooms Pro Management agent to reconnect.

Troubleshooting

Need help? Refer to this Microsoft Learn guide for more information on setting up Digital Signage on Teams Rooms.

If you need further assistance, please contact your Vibe Support team.

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