Setup Guide - Microsoft Teams Room (MTR)

This guide provides detailed steps for configuring Vibe to work on Microsoft Teams Rooms (MTR) devices. Follow the instructions below to ensure proper setup and optimal functionality.

Prerequisites

Device Compatibility

The Custom URL option is available on Windows MTR devices only.

Android support will be available mid-2025.

Setup Steps

Vibe Administrator

Step 1: Create a Vibe Meeting Room licence

Each meeting room display requires a unique Vibe Meeting Room license. 

1. In your Vibe Admin Console, open the Licence Manager and create a new location.
   
2. Select Meeting Room in the Location Type dropdown then click [Save Location].
   
   
3. Share the Web Browser URL(s) with your Microsoft 365 Global Admin / Teams Rooms Pro Manager for use in Step 4 (below).
   

Microsoft Teams Rooms Pro Management

Once you have the URL to use for your custom digital signage source you go to the Pro Management Portal (PMP) here https://portal.rooms.microsoft.com/ and expand Settings and click on Digital Signage

You should have a blank slate like this. Toggle Digital Signage to On

Click on Add Source to add a source

Give your source a unique name

Choose Custom as the source and enter the URL from the playlist in Vibe

After that you acknowledge some terms and enter your email address. Then review and finish, click submit.

Once you have your signage content you can assign it to a room. Go back to your list and select the one you just created and click assign to rooms.

Make sure the correct source is selected and click next

Choose your preferences and click next

Start typing to search for rooms or groups of rooms. Of simple expand the list to show all of your rooms

Scroll down to show your room groups

Once you have selected the room or group of rooms to assign that playlist click next

You can choose between apply now or during a maintenance window. If you are doing this during the day you probably want to choose the maintenance window. What happens is this setting queues on the room and during the nightly reboot scheduled task, the change is implemented. You won’t see the digital signage until tomorrow morning.

Once you have made your choice, review and finish and click submit.

After restarting a room, it takes approximately 10–15 minutes for the Teams Rooms Pro Management agent to reconnect.

Troubleshooting

Need help? Refer to this Microsoft Learn guide for more information on setting up Digital Signage on Teams Rooms.

If you need further assistance, please contact your Vibe Support team.

• Announcements

• Template Tours - Retail, Media, and Social Categories are finished

  Want to see our templates in action? Check out the growing Vibe Template Tour Showcase — a video series made to help you get the most out of Vibe’s smart templates. We’ve got more tours prepped and ready to roll, so stay tuned for fresh inspiration.

• Recent Roundup for Template Fixes & Updates

  Here’s what’s just landed to keep your content looking crisp and running smoothly across your screens: Title Display Fixed - Titles in the Photoboard Manual template are now displaying correctly—no more missing or misaligned graphics. Overlay Issue Resolved

• Entra (Azure) Single Sign-On

  Streamline Access with Entra Single Sign-On for Vibe.fyi. Scale effortlessly as your organisation grows and simplify user management through centralised control in Azure AD. Installation guide

• New Infotainment Template: Free to Air TV

  Something exciting is now available for your screens! Our new “Free to Air TV” template has been released. It includes three channels to keep your displays fresh and engaging: Red Bull TV Al Jazeera CNA (Channel News Asia) Perfect for adding global news,

• SharePoint Spreadsheet Images Now Display Perfectly

  We’ve squashed a pesky bug affecting images linked in SharePoint spreadsheets: ✅ Images in subfolders will now display correctly on your slides. ✅ Non-plain text image paths in spreadsheets are now supported, so linked visuals show up as intended. This