All tasks below can be actioned by your Vibe administrator (Growth & Enterprise plans only). If you are subscribing to the Starter plan or you require an admin login, please email support@vibe.fyi for assistance.

To reuse or transfer an existing licence to a new device, see Remove Device Association.

Manage Digital Signage Licenses

Add License

1. In your admin console, open Licenses from the desktop or select Devices > Licences in the menu
2. In the Licences tab, click [NEW LOCATION]
3. In the EDIT LOCATION section, enter a descriptive name* to identify the location of this licence and update the licence settings as required
   
4. Click [SAVE LOCATION]

To configure the Vibe.fyi player app settings on your digital signage device, you'll need:

- Your site URL (e.g. https://<name>.vibe.fyi) and;
- The 8-digit auth code (LG WebOS or Philips Android) OR the username/password (Windows or Linux)
- To install Vibe app and Vibe credentials together use the WEBOS IPK URL

Notes:

1. *Your licence names and location structure are used by content creators to assign content. The licence names should be setup in a way that content creators understand where the content will show. To create a multi level structure, set your parent location to the Root Level in the Set Level field and assign all other levels accordingly.  Apply the relevant Theme, Timezone, Parent Lat/Long and Permissions to the parent location so all lower levels inherit these settings by default.
   e.g.:
1. Head Office (parent - apply theme, timezone, lat/long and permissions at this level for all lower levels to inherit)
   
1. Level 1
   
1. Sales Screen (LG)
2. Lunchroom (Windows)
2. Reception
   
1. Video Wall
   
2. 65" behind desk
2. Distribution Centres
   
1. Australia
   
1. Smoko Room
2. Singapore
   
1. East Lunchroom
   
2. West Lunchroom
3. Screensaver
   
2. If no playlist or schedule is assigned to the location, a "There is no content assigned to this location" message will appear onscreen at the time of installation.  Playlists can be assigned in the portal or you can work with your content team to setup the schedule in the admin console and return to the licence manager to update the Schedule/Playlist setting.
   

Edit/View License Details

1. In your admin console, open Licenses from the desktop or select Devices > Licences in the menu
2. In the Licences tab, select an existing location from the tree on the left to edit / view the licence details
   
3. Edit the settings as required
   
   OR
   
   Locate the 8-digit auth code (LG WebOS and Philips) OR username/password (Windows) needed to setup and install the Vibe.fyi player app on your digital signage device

   

   If you wish to make the Auth code a unique code you can do that in here (eg -Device name). Make sure the license is not already synced with any location 
4. Please use the WEBOS IPK URL to install the Vibe app and Vibe credentials together
   
   
5. If you have made any edits, click [SAVE LOCATION] before closing the Devices window.

Delete License

1. In your admin console, open Licenses from the desktop or select Devices > Licences in the menu
2. In the Licences tab, use the tree on the left to select and ope the location that will be deleted*
3. In the Edit Location section, click [DELETE LOCATION]
   
4. Click YES to confirm deletion
   

Deletion is immediate and permanent. A deleted licence cannot be retrieved and the Vibe.fyi player app on the linked device will stop syncing. If you delete a licence in error, please create a new licence and update the Vibe.fyi player app settings with the new auth code or username/password.

License Settings

Set Level

For setting a hierarchy this setting is to set the parent of a location so it can inherit the property of that location. If we keep it default, license will create as a parent.

Timezone

Timezone setting is to set a location to a specific time zone so that it will show slides accordingly to a location 

ie :- If there is a slide playing in New Zealand at 10 am it should not play at Australian location at the same time. Setting up a time zone will play the slide at Nz and Aus at 10 am.

Theme

Theme settings is used to set a predefined theme to specific locations. In themes we are able to set Background, Font for the slides and information bar. You can edit the theme after the location is being created.

Use Parent Lat/Long

Lat/Long toggle option is to set the exact location of the Screen is being displayed. This will help the templates that are using geolocation. Examples :- Weather, Gaspy.

Schedule/Playlist

You can either set the playlist or Schedule from the portal after creating the license or assign the PLAYLIST while creating.

If you assign a new playlist to the location it will take less than 15 minutes to show on your respective screens.

If there is no playlist in the synced location it will show a warning message "There is no content assigned to this location".

Permissions

This settings determine who can access the location in your company.  If you leave it empty every one in you company can use it if they have license creation permission.

To select one user group in a company 

1. Click on the people icon.
   
   
   
2. Select the user group you need to add click on the small green arrow to the right to add the user group and click OK to save
   
   
3. For managing User group please follow ARTICLE
   

Location Type

The "Location Type" control field allows you to specify where content will display.

The Digital Signage license is the standard license used across all screen types, except for the Desktop Player app.  Various location types have different device connection limits, which are managed by Vibe.fyi. Here’s a closer look at each:

1. Screensaver

This option enables content to automatically pop up when devices are idle, providing an engaging or informative display during inactive periods. The screensaver displays can include images, videos, or full-screen presentations. The total number of screensaver devices that can connect under each license is 10, ensuring efficient management of idle time displays across multiple devices.

2. Lock Screen

The lock screen feature overlays content directly on the device’s lock screen, often used for urgent messages or branding that needs to be seen immediately upon device activation. This is particularly useful in public or enterprise environments. The total number of lock screen devices permitted per license is 10, enabling message broadcasting across several devices without unlocking.

3. Background Wallpaper

This setting allows for static or dynamic images to serve as the device's desktop or main background. It’s ideal for branding, company themes, or aesthetic environments. The maximum number of devices that can display personalized or uniform wallpaper content per license is 10.

4. Web Browser

This feature turns devices into web browsers that can access, display, or interact with specific web content, portals, or dashboards. It’s useful for displaying live data, news feeds, or interactive content. The license supports up to 10 web browser devices simultaneously.

5. Embedded

Embedded displays refer to content integrated directly within other applications or systems, often using dedicated APIs or embedded code snippets. These are typically used for real-time data feeds, embedded dashboards, or third-party integrations. Only 1 embedded device is supported per license to ensure dedicated performance.

6. Meeting Room

Designed specifically for collaborative and conference environments, this location type provides room booking displays, meeting schedules, or room-specific information. The license permits 1 meeting room device, streamlining presentation and scheduling management.

If you wish to increase this number please contact Vibe Support and get a quote.

WEBOS IPK URL

The Webos Ipk Url is used to install the Vibe app and the vibe credentials together. 
You can copy the details from the admin directly.  Click on the Copy to clipboard option

Sample details are following

Site name: https://design.fyi

Authcode: 12345678
Screen orientation : landscape

Example URL:

https://download.vibe.fyi/webos/app.ipk?design&12345678

If your screen's orientation is portrait, add `&1` at the end of the URL, like this:

https://download.vibe.fyi/webos/app.ipk?vibe&12345678&1

Linked Devices

Manage WebOS Device

1. Open Licences in the admin console
   
2. In the Devices window, select an existing location from the tree on the left to open the licence details
   
3. In the Edit Location section, click [MANAGE WEBOS DEVICE]
   
4. In the Device Manager pop up, use the steps in the device manager help guide to monitor/update your device remotely

Remove Device Association

1. Open Licences in the admin console
   
2. In the Devices window, carefully select a location from the tree on the left hand side to open the licence details
   
3. In the Edit Location section, check that the location you're editing is linked to the device that you would like to remove and click [REMOVE DEVICE ASSOCATION]
   
4. Click YES to confirm
   

If you remove a device in error, an auto reconnection will occur if the screen is online and syncing.