Create a Scheduled Awareness Program

Create a Scheduled Awareness Program

Learn how to rotate content and schedule regular workplace reminders using Vibe.

Keeping important messages visible doesn't mean displaying the same content every day. With Vibe's display settings and Advanced Scheduling, you can create an ongoing awareness program that delivers different messages at the times you choose. Whether you're reinforcing cyber security, workplace safety, respect at work, wellbeing or company policies, you can schedule short, focused messages to appear regularly alongside your everyday communications.


In this guide, we'll use Vibe's Cyber Security Program to demonstrate how to combine content templates, control the display order and create a recurring schedule.

Choose Your Awareness Content

Start by selecting the information you want to share with your employees. Vibe's Cyber Security Program provides a useful example of how short, practical messages can reinforce learning and encourage safer workplace habits. We'll explore three content approaches using Vibes programs and templates.
  1. Cyber Security Policy - Communicate Company Rules
    1. This example demonstrates how you could communicate password policy tips and company security rules.
    2. Template » You will find this in the 'Programs' tab when you 'Create a new Slide' in your portal. Or recreate it from the Training Bubbles Template.

  1. Cyber Security Quiz - Test Understanding
    1. Template » You will find this in the 'Programs' tab when you 'Create a new Slide' in your portal. Or recreate it from the Quiz Multi-choice Template.
    2. Use multiple-choice questions to reinforce key messages and encourage employees to think about common workplace situations.
    3. For example, you could create questions about recognising phishing emails, handling sensitive information or reporting suspicious activity.


  2. Password Policy
    1. Present short, focused messages that employees can absorb at a glance.
    2. For example, share everyday reminders about password security, suspicious links, software updates or protecting company information.
    3. Template » Comments Bubbles


Info
The Password Policy & Company Rules example contains general information for demonstration purposes. Replace this content with your organisation's actual policies and approved guidance before publishing.

Set Up Your Content Rotation

Once you've created your content, you can control how many messages appear and the order in which they're presented. This is particularly useful when you have a larger collection of messages but want employees to see them in smaller, manageable groups. For this example, we'll use the Cyber Security Quiz Program. 
  1. Display Order: Natural
  2. Number of Items: 3


Info
Using Natural display order keeps the tips in their defined sequence, rather than presenting them randomly. Setting Number of Items to 3 limits the display to three tips at a time.

Create a Recurring Schedule

Now that your content rotation is configured, use Vibe's Advanced Schedule to control when the slide appears.

For this example, we want our cyber security tips to display three mornings each week, during the start of the working day, alongside our other scheduled workplace communications.
  1. Toggle on the Advanced Schedule
  2. Select the Recurring Dates option
  3. Select Weekly and choose relevant Days, that you want your content to appear: Mon / Wed / Fri
    1. This creates a regular schedule without displaying the same awareness content every day.
  4. Configure Start time: 8:00 AM and End time: 10:00 AM


Alert
Auto-save is on! Just confirm that the slide is included in the appropriate playlist.

Let Your Awareness Program Run

By combining your content rotation and an Advanced Schedule, you can create a recurring program without needing to manually update the slide each morning.

Here's how our Cyber Security example is intended to work:
  1. Monday / 8:00–10:00 AM
  2. Tuesday / Not scheduled
  3. Wednesday / 8:00–10:00 AM
  4. Thursday / Not scheduled
  5. Friday / 8:00–10:00 AM
Info
With Natural display order and Number of Items set to 3, the aim is to work through your collection of tips in sequence, presenting a small selection during each scheduled session. This approach helps reinforce important messages gradually, while leaving room for your other workplace communications.
Idea
You can apply the same scheduling approach to other topics, such as weekly safety reminders, wellbeing tips, policy updates or employee learning activities.

Make the Program Your Own

Every workplace has different communication priorities and routines. Once you're familiar with our template content display options and Advanced Schedule features, you can create programs that suit your employees and working environment.

Consider the following:
  1. Choose Your Topic
    Focus on cyber security, safety, wellbeing, compliance or another workplace priority.
  2. Build Your Content Collection
    Create a series of short messages using the templates that best suit your information.
  3. Control the Rotation
    Use Display Order and Number of Items to manage how your content is presented.
  4. Choose Your Schedule
    Select the days and times that best suit your audience.
  5. Keep It Relevant
    Add new messages, review existing content and adjust your schedule as needed.
You can also create multiple scheduled programs, allowing different awareness topics to appear at different times throughout the week.

Ready to Create Your Own Scheduled Program?

Explore Vibe's Cyber Security Program for inspiration, then use the templates and scheduling tools to create your own recurring workplace communications. Start with a collection of practical messages, choose your display settings and let Vibe deliver them on your schedule.
Idea
You can begin with a few ready-to-use slides and expand your program over time.

Like the look of our Cyber Security examples?

Download the attachments to recreate the content in your own Vibe environment.