Your Playlist Manager is the key to sharing/reviewing content across all of your workplace digital signage devices, screensaver & webview channels.
Better business performance starts with a good company 'Vibe'. Use these free Digital Signage Content Resources to learn how to best structure your content and form a 'power learning strategy' to improve the long term retention of key learnings.

Organise your content

Preview content

Preview from playlist list

Use the inbuilt webview or copy link option to preview your playlist. This will help you to get an overall view of the content in your playlist.
  1. In list view or the playlist editor, click the Playlist preview icon  to select from one of the following options:
    1. Fullscreen - Preview your playlist using the inbuilt webview player
    2. Copy Link - Once selected, confirm this option by clicking [Copy] in the alert window then paste the URL into a new browser tab.

Preview from inside the playlist

  1. Select the desired playlist 
  2. Select the location you want to preview the playlist 
  3. Click on the "Playlist preview option"
  4. Select Full screen option to see it in full screen.
  5. Select the copy option to copy the link to view the playlist but only for 7 days 
  1. The inbuilt playlist viewer may take up to an hour to accurately reflect any changes to your playlist.
  2. The Copy Link option has an expiry. When the link expires, return to the playlist manager to access a new preview URL.
  3. When previewing your playlist, click anywhere in the webview player to view the total playlist loop time, preview as (location selector) and slide list (use to skip to another slide).

Add/remove content

Check your playlist regularly to ensure that content is fresh and relevant.
  1. Open your playlist
  2. Use the arrow icon or drag-and-drop slides from the left hand panel into your playlist
  3. Use the Delete icon to remove slide content from your playlist

  1. All changes are auto saved.
  2. Deleting slides from your playlist (in the playlist editor) will remove the slide from the playlist. This action does not permanently delete your slide content.
  3. The slide list on the left hand side uses a grey highlight to indicate that the slide has been added to your playlist.

  4. Slides can be added multiple times to a single playlist. This is useful if you would like a higher repetition of your content.

Reorder content

  1. Open your playlist
  2. Position your mouse over the reorder icon
  3. Drag-and-drop slide content to a new position

  1. All changes are auto saved.

Manage Playlists

Create playlist

  1. Click [Create New Playlist]
  2. Enter your playlist name and click [Create]
  3. In the playlist editor, click the arrow or drag-and-drop content into your playlist.

After you create a playlist, use the editor to organise your content. When you're ready to go live, use the location manager to publish your playlist.

Copy playlist

  1. Open the menu to view the editing options
  2. Select Copy
  3. Enter the name for your new playlist and click [Copy]
After you copy a playlist, use the editor to organise your content. When you're ready to go live, use the location manager to publish your playlist.

Delete playlist

  1. Open the menu to view the editing options
  2. Select Delete
  3. Select [Yes, Delete] to confirm deletion
Before deleting your playlist, check to see which devices, screensaver or webview locations will be affected and remember to assign another playlist if any of the locations are still active.

Playlist Settings

  1. All changes below are auto saved.

Manage playlist locations

Ready to go live? Want to share a playlist in a new location or stop sharing a playlist? Use the location manager to select where your playlists should be published.
  1. Expand your playlist to view the location settings
  2. Click Manage Locations to open the location manager
  3. Select one or more locations and click close to save your changes
To stop publishing content, remove all locations from a playlist . Remember to assign another playlist to any locations that are still active.
  1. Use the filters to show/hide playlists that are currently in use and/or not in use.
  2. Faded playlists are not currently assigned to a location.

Playlist permissions

  1. Expand your playlist to view the permission settings
  2. Set to Everyone to allow access to all active users or turn the Everyone toggle off to select specific user groups
  1. Permissions are visible to users who belong to multiple user groups and/or users who have admin access.

Rename playlist

  1. Create or open your playlist
  2. Click on the playlist name to edit

Select a playlist avatar image

  1. Create or open your playlist
  2. Click on the avatar to open the image manager (or the camera icon to open file explorer) and select an image
  3. Click on the cross to remove the avatar

Manage schedules 

If a playlist is linked to a schedule, you can access the schedule and view/manage the settings from within the playlist manager.
  1. Click the schedule name to open the editor
  2. Use the schedule manager to program your content
    1. Add slides and/or playlists into the start timeslot
    2. To change the start time, drag and drop slides/playlists into a new timeslot



  1. If you see the 'This slide hasn't been generated yet' alert, please note that slide content can take up to 15 minutes to fully generate.
  2. If you see the "This slide content that is only visible in specific locations" alert, please make sure you allocate the slide content to that particular location where the playlist is playing. Inspire webinar recording

Playlist Manager Upgrade 2022

Join Aroha, our Customer Success Lead to get a sneak peek into the Playlist Manager upgrade, which is designed to give you better visibility of the content on your screens.

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